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ILSASS Instructions

Article ID: 32
Last updated: 21 Jun, 2011

Below please find instructions for using this blog. Good luck and happy blogging. Please note that these instructions are also available here:

To login:

  1. Visit the site (
  2. In the tools section of the left-hand sidebar, single-click “Log in”.
  3. At the login screen, enter your login id and password. Everyone’s login id is the same as the portion of your email address before the “@”. If you haven’t heard otherwise from me before now, your current password is (something not posted on the blog).
  4. Once you enter your login and ID, you will be taken back to the main site. At this point you can view current posts and use the other tools in the sidebar.

To change your password:

  1. After logging in, single-click “Site Admin” in the tools section of the sidebar.
  2. Single-click on either your login name or “Profile,” both of which are in the upper right hand corner of the screen.
  3. Scroll to the bottom of the page and use the new password dialog area to enter your new password. There is a nice tool that measures your password’s strength. Generally, six characters and one number or symbol is enough to a “good” rating from this system.
  4. Single-click the update profile button.
  5. You can then click “Visit Site” to return to the main page, or you can click on “Write” in the upper left area of the screen to create a post.

Creating a new post:

  1. From the main page, single-click the “Create Post” link in the Tools section of the sidebar.
  2. Give your post a short title.
  3. Write your post in the “Post” area. You can either write in new text, or cut and paste from Word. If you cut and paste from Word, formatting, such as bold, italic, centered, and underlined text, and links to footnotes (which get stuck at the end) will be saved. However, embedded pictures and tables may not. More on that later.

    Whether your write in text, or paste in text from another source, it is a good idea to insert a “More Tag” into your post. A More Tag tells the blog where to cut off the post when it is being displayed with other posts. If you do not use a More Tag, the entire text a post will appear when anyone uses the calendar or category tools in the sidebar to access older posts. A good rule of thumb for More Tags is to insert just one after the abstract, or, if there is no abstract, after the first or second paragraph.

  4. Save your post periodically as you work on it. Note that you may save a post and find that Wordpress has added a large amount of code (gobbledygook about font formats, etc) to the very top of your text. You can safely delete this junk without harming your post.
  5. Once your post is saved, scroll down below the post window and assign some categories, tags, a “post level.” You should also determine whether or not people can make comments.

    There are 14 categories. These are fixed and were selected by Ted. There are two parent categories “Products” and “Concepts and Projects”, each with about five child categories. The other two are administrative categories you are not likely to use. If you want to add additional search terms that will appear on the main page and will be accessible via the search bar for the blog, uses the tags tool and these will end up in the tag cloud at the bottom of the sidebar. Tags can be anything you want.

    “Post levels” are security tools that we can use to make this a truly private collaborative space. I have installed extensions to Wordpress that compare post levels to user access levels and show tools and posts according to these levels. Everyone included in this email has a post level of 7 or higher. However, for the moment, the only post levels that matter are “public” “0″, and “1″.

    Anything designated public will be visible to anyone with an internet connection.

    Anything designated “0″ will visible using a generic log in I have created for all Coweeta participants. The log in for this generic user is “cwt” and the password is “exurbs!” Ted will be sending out more information about this log in soon and some material that everyone will be seeing soon. Anything designated “1″ or higher will be visible only to the people included in this email. The default post level for the blog is “1″, so only have to change setting if you want it visible to a wider audience. Finally there is a check box to make the post open to comment. To maximize collaboration, I would suggest opening your blog post for comments. However, if you do this, it would be advisable to set the post level to 1 or higher.

  6. Once you have set post levels, tags, categories, and comments, save your post one last time and then you can make it available to others by using the “Publish Status” tool in the upper right area of the Write Post page. Change the post status from Unpublished to Published to make it visible. You can work on a post for several sessions before publishing, if you wish.

Adding Figures and Media (including PDFs of Pubs):
While creating a post, you may want to add media files. You can embed images, video, audio, or other types of media. On the Write Post page, there is an “Add Media” toolbar in the “Post” heading. There are four tools, images, video, audio, and other media. These appear on the toolbar in the order listed, left-to-right. Simply click on a tool and upload the media, much as you would add an attachment to an email.

Once the file is uploaded, you will get additional options. If you want to include the media in the post, click the “insert in post” link near the bottom of the pop up dialog box for inserting media. If your media is a image, video, or audio file, it will appear with the text. If it is another form of media, you will see the file name in blue, indicating a web link. This text will be linked to the media and you can edit it directly without breaking the link.

When working on a post, you can click any add media tool and, when you get the dialog box to upload your entry, you will also get links to the gallery (which contains all media for that post) and the Media Library (whichcontains links to all media on the blog). You can also view and work with the media library from your Profile page. In addition to images, video, and audio, you can post PowerPoint presentations, PDFs, and excel spreadsheets. The maximum file size for upload to this server is currently 64MB per file. This figure may go up our down depending on demand and other the tasks required of the machine.

When using the Media Library and working with galleries and posts, note that this a truly collaborative environment, meaning that the current post and user configurations are such that everyone receiving this email can edit and delete each other’s posts and media library contents.

Article ID: 32
Last updated: 21 Jun, 2011
Revision: 1
Views: 0
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