Travel

This page summarizes rules for traveling on Coweeta LTER Funding for both UGA and non-UGA employees. For more details on these policies, please see the Warnell School of Forestry and Natural Resources Travel Policy or contact Tricia Clark.

UGA Employees

All UGA employees traveling on business must fill out a Warnell Travel Authorization prior to travel. Rules differ according to whether the travel is in-state or out-of-state.

In-State Travel

All UGA employees and students must fill out a Warnell Travel Authorization for Coweeta related travel. This includes trips to and from Coweeta. However, the Coweeta Hydrologic Laboratory is within 50 miles of the state line and therefore counts as in-state travel. Students and staff who will be regularly engaged in trips back and forth to Coweeta and within the 50 mile state-line limit can apply for a blanket travel authority that is good for one semester. Please note that this applies to in-state travel only. For more information about blanket travel authorities, contact Tricia Clark.

Out-of-State Travel

UGA employees must submit out of state travel authorities two weeks prior to travel using the Warnell Travel Authorization form. If traveling by air, submit the form prior to purchasing a ticket.

Travel Expense Reimbursements

Within two weeks of completing your travel, UGA Employees should log in to the UGA Accounts Payable Travel Expense System using your UGA MyID and password. Reimbursement requests received 45 days beyond the end of travel may not be reimbursed.

NON UGA Employees

Most non-UGA personnel do not need a Warnell Travel Authorization prior to travel. Non-UGA employees should only fill out the form if traveling by air and booking their airfare directly through the University of Georgia and the Warnell School of Forestry and Natural Resources. This arrangement must receive prior approval by the Coweeta Lead PI and anyone traveling in this way should notify Tricia Clark of their intentions, copying the Coweeta Lead PI.

Travel Expense Reimbursements

Within two weeks of completing a trip, Non-UGA Employees must complete UGA's non-employee payment form. Non-employees do not have to complete a UGA travel expense statement. However, UGA Accounts Payable will not process payment unless they receive an non-employee payment form signed with their attached paid itemized receipts.)

To be reimbursed, please fill out the appropriate form listed above, print it, and mail -- along with the original receipts for all items for which you expect to be reimbursed -- to:

Tricia Clark, Accountant
Warnell School of Forestry and Natural Resources
University of Georgia
180 Green Street
Athens, GA 30602-2152
phone: 706.542.2314 fax: 706.542.8356
tlclark@uga.edu

Note that all receipts must be individually taped to a standard 8.5 x 11 in piece of paper.

Other Useful Travel Links

Georgia Hotel/Motel Tax Exemption
Georgia in state per-diem rates
GSA per-diem rate for out-of-state travel